Ekata

A society management solution

DCPL Tech is a well-established development agency. It’s at the heart of innovations that are changing the way people work and play.

During the last 15 years, we are providing services like Cloud Service, Mobile Applications, Server site Solutions, Good UI design, Web applications, E-commerce, Blockchain, and many more. For a good web application users always want to get service which is very important after building a website or web application as well as a user-friendly better looking and feeling design, so to get it done we have the quality designer to fulfil it.

While providing IT solutions to various corporate and individual clients in the last 11 years, we have come across some common issues in society. Managing a society is a cumbersome task for a society’s facility manager. Moreover, some of the societies are managed by volunteer committee members, where they have to take care of day to day society activities along with their professional and personal responsibilities. After understanding your problem, we have combined our experience and expertise to develop a society management solution, EKATA.

Problems of a FM

Manual activity for monthly society bill generation.
Cash payment handling.
Late payment collection.
Door to door visit to deliver society related notice.
Manage owner’s complaint.
Door to door maintenance collection.
Calculation of interest on late payments.
Ensuring society guideline is seen by the owners.
Handling too many phone calls from society members.
Tracking of complaint and follow up for complaint resolution.
Handle accounting.

Problems of Management Committee

Difficult in managing society along with personal & professional life.
No dashboard availability for quick update.
Repeated escalation of complaints.
Cannot communicate with all society members on important issues.
Difficult in assigning work to any person and keeping a track on the developments.
Follow up with the owners for bill clearance.
Managing festivals in the society.
Scheduling meeting and discussion with associated members.

Solutions with Ekata

Property Management

Easy creation of your community.
Easy add, edit or remove properties from the app.
Segregate properties as per residential, office, commercial units, garage and parking lot .
Segregate properties as per owner’s or tenant’s use
Provision for uploading of tenant’s lease agreements .
Add as many amenities as you can.
Flexibility on fixing rates for maintenance charges on all added units.

Facility Management

Explore this section which helps you in managing notice broadcast, guideline broadcast along with handling of complaints and creating of To-do against it.

Notice Broadcast - You can send notices to all residents of your society.
Guideline Broadcast - Broadcast the guideline ment for your society and share your thoughts with all the residents in your society.
Discussion - This section can be used for both public or withing the closed community for your society. Residents of your society can upload picture of events and start a discussion just like any other social media app.
Complaint - Now residents have the opportunity to raise a complaint without visiting the society management office and keep a track of it’s progress.
To-Do - Facility manager can create To Do List to assign the dependency task to someone. This is done against any complaint raised by the owner.
Professional Visit - Facility manager or admin can create a professional visit schedule and can track it’s progress.

Billing & Account Management

Now your accounting system is made simple with a facility of sending payment reminders and online payment collection.

Online Payment - will reduce your manual effort of door to door payment collection and automated update in the system including the payment receipt.
Maintenance Charge - can be tracked easily from this system.
Defaulters - will never be missed out as they will keep receiving the notification and reminders.
Late Fine - Simple interest calculation on late payments and from the due date only, unlike other apps which is calculated from the month beginning.
Payment Remainder - time to time payment reminders.
Payment Receipt - automated payment receipt generation from the app.
Vendor Payment - Pay from the application and keep the record for future references.
Invoice Generate - Automated Invoice generation on the bill generate dates.

Reasons for considering Ekata

Free data migration

Online technical support

Go Paper less

Manage while maintaining social distancing

Easy accessibility

Track your defaulters

Internal social networking

Hassel free work with less of phone calls

Cost effective and time saving

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